Every day thousands of business meetings take place across the capital, and you probably hire business meeting rooms in London for everything from weekly departmental get-togethers to important meetings with new clients.
People fly in from around the world to do business in London, and setting the right tone to impress is largely down to choosing the right type of venue, how you structure your agenda and how you come across to the attendees.
London is one of the best locations when it comes to hosting important meetings and cost effective meeting room hire, because the sheer diversity of unique venues available to you is truly staggering. Finding an unusual venue should be the first thing on your priority list if you want to organise a successful private meeting, but here are a few more top tips to ensure you impress your clients.
Top Tips for Hosting a Successful Business Meeting in London
Choosing the right location is key, and it very much depends on the sort of meeting you’re organising and the people you have invited. If it’s an important private business meeting with new clients, getting away from your own offices and finding somewhere to ‘wow’ them is often a good way to go.
For larger meetings you might consider more spacious venues such as the suites available at the Kia Oval or Twickenham Stadium, both vast and iconic sporting venues which would make an ideal place to host your meeting. Part of the trick with picking the right venue is finding somewhere where the venue staff are experienced at handling the sort of event you’re hosting, and the teams at these venues have ample practice at hosting corporate events and professional meetings.
Set Up Well in Advance
If you’re the one chairing the meeting, make sure you’re there well ahead of everyone else in order to set up. To ensure your meeting goes smoothly you don’t want to leave anything to chance, because a nasty surprise mid-meeting could spoil your composure.
One advantage to hosting your meeting in on of our unusual meeting rooms is that they have everything you need already to hand. The best venues will be able to provide you with good wifi coverage and any sound or projector equipment you might need. Arranging for refreshments to help keep delegates happy is also essential. At a venue such as the Churchill War Rooms, staff can provide you with a selection of menus in advance, with everything from finger food and teas to full three-course meals, to ensure you set up the right catering options beforehand.
Stick to the Agenda
There’s nothing worse than being trapped in a meeting which has strayed so far off the agenda that it shows no signs of ending. It’s always worth sitting down beforehand and drawing up a bullet-point list of each item you want to tackle with some timings, then once your meeting has started you can work through them in a logical order.
Knowing beforehand what outcome you want from your meeting is crucial, as it will focus your mind. Keep your points direct and succinct – people lose focus if information is not delivered in bite-size chunks.
Begin on Time, Wrap Up Early
People will thank you for calling an early halt to proceedings. If people had expected to spend an entire morning in a meeting and suddenly find they have been given early release, they will almost certainly be grateful and more likely to think positively about how proceedings went.
This can be a particularly useful trick if the attendees have come to the city from further afield or even overseas, and want to combine work with pleasure. If you’ve hosted your meeting in an unusual venue such as one of the luxurious suites aboard HMS Belfast, it might even give them some free time to explore before they have to return to the office. As one of the capital’s main tourist attractions and with its historical significance, a meeting and tour aboard HMS Belfast could give you and your clients a chance to further seal relationships once the talking is over.
Ultimately, the success of your meeting is all down to planning and much of that planning can be delegated if you choose a really high-quality venue. Managing some of London’s most unusual and eclectic venues, Lime Venue Portfolio can help you find the perfect London meeting rooms for your important meeting. Staffed by some of the most highly experienced individuals in the hospitality and corporate entertainment industries, the teams behind our venues can arrange bespoke packages covering everything from room hire and equipment down to refreshments and stationery – everything you could need to guarantee your meeting is a success.
For more information on these or any other of our handpicked venues, simply get in touch with our professional events team today.