Aaaah February! Often referred to as the ‘Month of Love’, home of Valentine’s Day, Sunday, 14th February. So, with this in mind we look at another match made in heaven; the union of small meetings at unusual venues, yes, we really do think like that. You see, every meeting is different, but in the case of small meetings there is one thing that unites them all.

Small meetings mainly consist of board meetings, creative team meetings, planning meetings, divisional meetings, reviews or interviews. They involve a big table, 10-20 chairs, and multiple cups of coffee.

 But what unites them is their intensity; every one of these meetings requires multiple decisions to be made, often on the spot. They need long term planning and strategic direction. They ask for massive contributions from delegates to be creative, decisive, at the top of their game, and on the right side of their brains. They wash this all down with coffee and biscuits.


Not why the meeting, but why the coffee and biscuits? In fact why the traditional board room table, windowless rooms, and stale setting that is often the outward perception of a small meeting? There is another way.

If we, as event planners, want to drain our delegates minds to the point of exhaustion, it’s our responsibility to prepare them adequately first. If we want inspiration then we should at least give them an inspirational setting. 


At Lime Venue Portfolio, we have unusual and inspirational venues in abundance; from museums and galleries, to football and rugby stadiums. We’re fortunate to conduct our own meetings in these venues and get the pleasure of walking into meeting rooms with expansive views of sunlit racecourses or unique spaces adorned with interesting memorabilia.

It’s a great opportunity for us to remind ourselves of our customers’ journey and what is clear is that arriving at a unique venue and settling down in a great space really does help to inspire us. Similarly, when our delegates arrive, they are already on the right side of their brains, and maybe ready for something a little different and a lot more special.

We like to encourage our customers to consider healthy and nutritious food options; how about an energy bar and smoothie to get people started – at least as an alternative to coffee. How about a lunch that keeps them awake in the afternoon, not puts them to sleep?

We believe that every meeting matters and that great meetings create great business. Small meetings are small in delegate size, but they are big on impact. So this Valentine we’re advocating the union between small meetings and unusual venues.

Let decisions be made, creativity role and let the love affair begin. 

Small meeting offers at our Unusual Venues 

Edinburgh Zoo

If you are looking totally unique and inspiring experience not found anywhere else in the UK then why not try Edinburgh Zoo’s Budongo Boardroom? The room itself is fully air-conditioned with integrated AV equipment that guests are welcome to use, free of charge. One wall looks straight into the zoo’s most popular chimp enclosure and promises to be a talking point with your staff all year round! The venue has three alternative meeting rooms within the stunning Mansion House, all suitable for smaller groups. Why not check Edinburgh Zoo’s ‘Pick your Perk - Day Delegate Offer’ which includes special perks such as hot chocolate and cookies or a complimentary syndicate room.

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Bristol Zoo Gardens 

The Clifton Pavilion is a 1920's Art Deco building built in the grounds of Bristol Zoo Gardens. With its chandeliers and leopard print carpet; you can't get much more unique! The Council Room, situated on the first floor, offers a large boardroom table seating up to 20 delegates. The windows along one side of the room provide fantastic views of Bristol Zoo Gardens and the neighbouringflamingos! Bristol Zoo offers 2 small meeting rooms in total and delegates have the options to meet and dine for £27.99 +VAT, which not only includes lunch and refreshments throughout the day and AV equipment, but it also includes complimentary access to Bristol Zoo Gardens. Team away days are particular popular at the venue for its offering of exciting activities available. 

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Newmarket Racecourse

Situated on the West Suffolk border and well served by travel links, the Suffolk venue is one of the largest and most impressive conference venues in the UK. 

Newmarket Racecourse is conveniently located and has superb facilities for 2 to 1,500 delegates. With hundreds of free car parking spaces and the racings headquarters right on the doorstep, space is something with which the racecourse is blessed. The Royal Box is a spectacular facility with exceptional racecourse views, it is a perfect environment for a small board meeting or private dining. With over 20 small meeting rooms available, all with exceptional views and natural daylight, dedicated event support, expert catering and competitive day rates, it’s difficult to find fault at this fantastic venue.

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Twickenham Stadium 

To target short-lead business meetings, Twickenham Stadium has launched ‘Express Meetings’. With 150 pitch-facing suites, every room offers natural daylight and spectacular views. Boxes can be booked from £250 for a half day and includes a screen, refreshments can be arranged easily. Bookings can be made within a two week window with very little hassle. Convenience and excitement go hand in hand for your best meeting yet.

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