Meetings come in all shapes and sizes, but the New Year is a great time to reassess your approach to meetings and how they could be made more productive and efficient. So, take a look at the points flagged up below and consider whether you could implement any changes and create new meetings habits.
It’s all in the timing
The issue isn’t always about the ‘where’ of your meeting but about the ‘when’. The general rule of thumb is to avoid Mondays and Fridays, according to andmeetings.com, as “people are either rushing to get home on Fridays or still in weekend mode on Mondays.” It is also an idea to avoid arranging meetings for first thing – give employees a chance to catch up on any emails and get their morning caffeine hit. Andmeetings.com suggests 10am as a good time to hold a meeting due to energy levels.
Not just when, but how?
How long will it last? The Fast Company reference research into attention spans, with 10-18 minutes being the length of time people are able to pay attention before switching off. Whilst 15 minutes may not always be achievable, having a sense of urgency can encourage people to produce more from their meetings.
Did you know that standing up is reported to decrease the time spent in a meeting by 34%? In the events world, time is of the essence, so why not try conducting a standing meeting or one-to-one and see how it goes? This could also help with ensuring your meetings stay within the designated time frames. Read more on this on The Cut.
Make it an occasion
If your meeting is about driving business and aiming to set new records when it comes to the figures, hosting your meeting in an impressive and inspiring location can give your team a taste of what’s to come should they hit their targets or exceed them.
This could also be said for incentives, hosting smaller meetings in unique locations that offer exceptional dining experiences as a post-meeting wind-down. City Social, a venue that exudes sophistication and has and air of the exclusive, is a perfect example of a venue that can easily combine business and pleasure in the same event.
Have an agenda
Why is this meeting happening and what do you need to know before you leave the room? Setting an agenda for your meeting and sending to attendees ensures everyone is aware of what needs to be discussed. It also means any additional literature can be sent ahead of the meeting to ensure parties can turn up to the meeting having spent time thinking about the topic and bring along ideas.
Food for thought
If you’re hosting a breakfast meeting or lunchtime catch up, ensure that food is being provided. Many venues within our portfolio offer healthy breakfast options that offer dishes such as overnight oats, which provide slow-release energy and allow for maintained concentration levels.